Kidsville Childcare and Development Facility

Providing a safe, secure and stable environment while you're away.

Policies and Procedures

We want you to feel comfortable and welcome in our program! Our goal is to provide the highest quality of care for your child in a family-based environment. Our child care policies and procedures will give you an insight into your child's day at KidsVille and let you know what we do to provide the highest quality care.

Staff/Child Ratios

Staff/child ratios that are required by state law to be maintained in the home:

One child care staff member can care for six children (1:6), except when there is a child 12 months or younger present and another staff person is not present in the home, then that staff person can only care for a total of five children.  For each staff person, no more than 3 children may be younger than 18 months.  These numbers include all children younger than 6 years, whether they are related to the administrator or not.  It also includes any children not related to the administrator who are 15 years or younger.  These minimum standards must be followed at all times children are present.


Caring for children is our chosen profession. Children are very special to us and their well-being is our main concern. We truly enjoy talking and playing with each child, and meeting his or her physical and emotional needs. Your child will be loved and treated as a uniquely special person while in our care.


Quality care is promoted through open communication between parent and provider. Feel free to contact us to see what kind of day your child is having, to share good news, and the like. Please also share your thoughts with us, whether positive or negative as both are important to us and help us to provide quality care for your child. Information about your child's experiences in child care will be shared with you on a daily basis. Parents of children under the age of three will receive a "My Day" sheet which will include information about the child's eating and sleeping patterns as well as any other important information. Parents of children three and older will be verbally informed about their child's day at pick-up time, and through written notes when necessary. We will be happy to fill out a "My Day" sheet for a child of any age - just ask if you'd like to receive one for your child.


We are always eager to speak with families about their child's daily experiences, growth, and development, or any other topic you may wish to discuss. Although KidsVille does not hold formally scheduled conferences, information about your child's growth and development will be shared on an on-going basis. If you have special concerns we will be happy to work with you to arrange a convenient time to discuss these issues by phone or in person. Please understand that nap time and evenings will usually be the best time for us to give the uninterrupted attention that your concern deserves. Feel free to request a conference at any time if you have a concern or feel that we need time to talk face to face without interruptions.


All information about children and their families will be kept strictly confidential. If a communicable illness occurs, each family will be told of possible exposure, but not the name of the sick child. Please do not ask us any questions that could be a breach of confidentiality. If you need information about another family, please speak directly with that family.

Entrance Area

The entrance area is an important source of information. The bulletin boards display the center's licensing certificate, the most recent results of the licensing specialist's visit, the current weekly menu and monthly lesson plans. There will also be the most recent newsletter, disease/illness notices and other information. Please take a moment to look around when you drop off or pick up your child.

Hours of Operation

KidsVille is open from 7:00 a.m. until 11:59p.m. Sunday through Saturday. KidsVille is closed for the following holidays: Memorial Day, July 4th, Labor Day, Thanksgiving Day and the Friday following, Christmas Eve, Christmas Day, New Year's Eve, and New Year's Day. When a holiday falls on a Saturday KidsVille will close the previous Friday, and when a holiday falls on a Sunday KidsVille will close the following Monday.


As with all professional businesses, KidsVille carries general liability insurance on the premises.  Professional liability insurance is also carried for substitute and additional caregivers as well as for the business itself.

Open Door

Parents are always welcome at KidsVille to visit, observe, or to stay and play, unless restricted by a court order. If there is a court order restriction, we will need a copy of the order. Feel free to stop by any time, but be aware that during nap time your child will most likely be sleeping.


Starting in a new setting can be an exciting yet scary experience for a young child. Even children who are looking forward to child care may become apprehensive when they realize that you are not going to be there all day. This feeling is a normal reaction. Since children often sense parents' apprehension it is important for both parents and children to be comfortable with the new routine. We will be happy to help you and your child through the orientation period as necessary. Although we do not have a formal trial period, please recognize that it may take 2-3 weeks for your child to fully adjust to his/her new routine.


Although our child care program is home-styled, we strive to be professional in all areas. We are licensed in the state of Ohio to care for up to twelve children at one time. We follow all licensing rules and regulations and are visited regularly by a state Licensing Specialist to ensure that we continue to meet licensing standards. Our licensing certificate and the results of the latest monitoring visit will be posted on the bulletin board.

Substitute Caregivers

Occasionally there will be a need for a substitute caregiver; at these times KidsVille will arrange for a substitute caregiver. This person will be experienced in caring for children, familiar with the policies at KidsVille, and will have fulfilled at least minimum licensing requirements. Each substitute provider will receive an orientation following the state required orientation form, and will sign that each area on the form was covered.

Waiting List

A waiting list is maintained and used to fill vacancies. Parents wishing to be placed on the waiting list need to provide information for the waiting list. When an opening becomes available families will be notified in the order that they were put on the waiting list, with priority given to siblings of children already enrolled and those families whose child care schedule most closely fits the available opening. Parents must submit a completed enrollment Intent/Acceptance and the enrollment fee within 24 hours of being notified, or the opening will be offered to the next family on the list.

Source: Amy S. Nogar, Amy & Kids Co. Family Child Care: Child Care Policies. Used by Permission.

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